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Director of Clery Compliance (#4959)

Clery Act Information

N.I.U. provides information regarding campus security, personal and fire safety, including topics such as: crime prevention, emergency response procedures and crime reporting policies, in addition to crime and fire statistics for the most recent three calendar years. The Annual Security Report containing security and safety information is available at www.safety.niu.edu or by contacting the University Police Department and Public Safety Department at 815-753-9628 to receive a hard copy. The Annual Fire Safety Report is available at www.firesafety.niu.edu or by contacting the Environmental Health and Safety Department at 815-753-0404 to receive a hard copy.

Department of Public Safety

Office of Admissions

Human Resource Services.

Please see Special Instructions for more details.

For more information, contact: Jonathan Cook Business Manager NIU Department of Police and Public Safety Ph: 815-753-9120 Fax: 815-753-9695 email: jcook7@niu.edu

Position Details

Posting Detail Information

Position # 00004959
Position Title Director
Working Position Title Director of Clery Compliance (#4959)
Posting Type SPS
FTE 1.00
Representation Non-Union
Primary Function

The Department of Police and Public Safety at Northern Illinois University, invites applications for a Director of Clery Compliance.

Reporting to the Chief of Police, the Director of Clery Compliance is responsible for the leadership and coordination of all Higher Education Opportunity Act (HEOA) and Clery Act compliance efforts across all NIU locations. This includes, but is not limited to, serving on the Clery Act Management Committee, possibly filling the chairperson role, developing institution-wide policies relating to Clery compliance, creating and maintaining action plans for Clery compliance, developing and fostering understanding of HEOA and Clery throughout NIU, developing and ensuring the administration of annual training to identified Campus Security Authorities (a term defined by the Department of Education) for NIU, development and submission of the Clery required Annual Security and Fire Report, identifying and classifying of all NIU owned and leased property according to Clery definitions, liaising with law enforcement jurisdictions where NIU property is owned or leased, ensuring appropriate notices are issued relating to Clery compliance and coordinating the compilation of required statistics for reporting.

This position works collaboratively with internal and external stakeholders to include, but not limited to, University Administration, Title IX Coordinator, Division of Student Affairs and Enrollment Management, NIU Health Services, Office of General Counsel, Department of Intercollegiate Athletics, Human Resource Services, International Study Abroad program as well as other facets of the University that work directly with students.

Duties and Responsibilities (generally)

Leadership, policy development, strategic planning, and oversight of compliance efforts across all NIU locations:

• Oversees NIU’s Clery Act compliance progam.
• Serves· as the institution’s designated “Campus Safety Survey Administrator,” as defined by the Department of Education.
• Serves on the Campus Clery Act Management Committee, possibly filling the chairperson role.
• Develops NIU’s Clery Compliance policies and procedures.
• In collaboration with the applicable University Divisions, develops and implements Clery Act required policies, programs, and activities.
• Consolidates relevant data from sources with information and policies from across institutional departments.
• Works with the NIU Department of Police and Public Safety and other law enforcement agencies to ensure proper classification of crime incident reports.
• Gathers crime and disciplinary referral data from various internal and external sources, such as the Office of Community Standards & Student Conduct.
• Ensures compliance with the Daily Crime Log and Fire Log requirements.
• Works with the Counseling & Student Development Center and Health Services to gather statistical data related to crimes disclosed to those offices.
• Works with the Division of Student Affairs & Enrollment Management and/or Human Resource Services to ensure compliance with the Drug Free Schools and Safe Campuses regulations.
• Stays abreast of pending and final changes to the Clery Act and other laws or regulations affecting Clery Act provisions.
• Works with various NIU offices to ensure compliance with the provisions of the Sexual Assault Victim’s Bill of Rights.
• Coordinates with the appropriate campus departments to ensure compliance with HEOA Fire Safety regulations.
• Provides leadership to NIU on HEOA and Clery compliance and regulations.
• Works with the appropriate University Departments to identify all Campus Security Authorities (CSAs) for the institution and maintains a list of them for each academic year.
• Manages Timely Warning Reporting and Crime Prevention Programming.
• Establishes and manages Clery Act compliance programs at each location considered to be a separate campus as defined by the Department of Education.
• Represents the University in various state and federal audits of Clery compliance.

Development and delivery of training programs and resources relating to HEOA and Clery requirements for all of NIU:

• Provides, facilitates, and manages the annual training of CSAs.
• Trains key institutional stakeholders on Clery Act requirements.
• Ensures NIU maintains accurate records on security awareness and crime prevention programs and presentations.
• Develops and provides training for local law enforcement agencies regarding Clery Act requirements.

Oversees the preparation, dissemination, and maintenance of required reports and notices and maintain documentation of all compliance efforts and required databases such as identified CSAs:

• Oversees and participates in the preparation, publication, and distribution of the Annual Security and Fire Safety Report.
• Ensures notices announcing availability of the Annual Security and Fire Safety Report are properly developed and available to prospective students and employees.
• Sends annual request for crime statistics to all CSAs at the end of each calendar year.
• Collaborates with the Emergency Management and Planning Division of the Department of Police and Public Safety and Media & Public Relations to ensure compliance with the “Emergency”

Notification requirements of the Clery Act.

• Collaborates with the Emergency Management and Planning Division of the NIU Department of Police and Public Safety to ensure that at least one test is completed each year that includes all required components to meet the HEOA definition of a test.
• Coordinates with the Facilities area and the Accounting Office to maintain an accurate list of buildings and properties owned and/or controlled by NIU.
• Submits annual crime statics to the Department of Education as required.
• Complies with all federal, state, and University data security requirements.
Other compliance work relating to state and federal mandates
• Maintains current working knowledge ofTitle IX, Violence Against Women Act {VAWA), and other related state and federal mandates and laws.
• Coordinates and collaborates with the Title IX coordinator for areas relating to Clery.
• Works with Title IV coordinators during audits on portions relating to Clery.

Special projects and other duties as assigned.

• Supports public safety by working on special projects and other duties as assigned under the direction of the Chief of Police and Public Safety or designee.

Minimum Required Qualifications for this position

1. Bachelor’s Degree.
2. Minimum of five years of professional experience with training, program management, and compliance as part of job duties. The candidate must have the ability to master current Clery Act requirements and ramifications for a major university.
3. Excellent interpersonal, written and oral communication skills. Proven experience in working collaboratively and effectively with a variety of constituents. Candidate must have a proven track record of creating consensus in decision making and collaboration within a team environment. Candidate must have strong, proven organizational skills and computer skills including familiarity with office software and databases.
4. The successful candidate will have a track record of exceptional program management with experience in managing complex programs. The candidate will have experience developing and presenting training programs.
5. This position requires a valid driver’s license as a condition of employment.

Education and Experience Preferred

Preferred Qualifications
1. Master’s degree or JD.
2. Major and/or course work in Communications, Criminal Justice, Emergency Management, Law, Public Administration, Student Affairs or Higher Education Administration.
3. Experience working with a higher education institution and working with HEOA or Clery Act.
4. Experience in managing complex programs in higher education, including interpretation of and compliance with federal and state mandates and laws.
5. Formal, advanced Clery Act training and familiarity with Titles IV and IX, Drug Free Schools and Safe Campuses regulations, Sexual Assault Victim’s Bill of Rights, Violence Against Women Act, annual reporting and other federal and state mandates and laws
6. Experience in drafting an Annual Security and Fire Safety Report and in classifying Clery crime and disciplinary referral cases.
7. Knowledge of Uniform Crime Reporting and/or National Incident Based Reporting System.
8. Knowledge of FERPA and HIPPA laws and requirements.
9. Experience in data collection, analysis, mapping, reporting, use of computer software programs, records management systems, and spreadsheets.

Working Hours 08:00 am to 04:30 pm
Hiring rate/range Commensurate with Education and Experience
Posting Date 08/29/2017
Closing Date
Priority Review Date 09/10/2017
Open Until Filled Yes
Special Instructions to Applicants

For more information, contact:

Jonathan Cook
Business Manager
NIU Department of Police and Public Safety
Ph: 815-753-9120
Fax: 815-753-9695
email: jcook7@niu.edu

Link to Department Homepage niu.edu/PublicSafety
Physical Demands

Physical Requirements:
This individual must be able to perform at exceptional cognitive levels. He or she must be able to assess a situation and make appropriate decisions. The person holding this position must have sufficient intellectual capacity to remain in control while working in stressful situations. He or she may need to squat, bend, or reach for short periods of time and lift up to 50 lbs.

Work Environment:
This individual general works in a climate-controlled environment. However, there may be occasions when he or she is required to work in uncomfortably warm or cool conditions. He or she may be required to sit at a desk in an office or classroom for up to twelve (12) hours within a day with limited ability to stretch or reposition themselves. There may be times when he or she has to work in surroundings that are loud and/or disruptive. In addition to weekday work, persons in this position will be required to work some weekends and/or after hours in managing some required Clery processes and other duties as assigned. This individual may be required to travel on an as needed basis.

EEO Statement

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

Is Background Check Required Yes
Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accomodation

To request a reasonable accommodation please contact Human Resource Services at 815.753.6000. For more information about requesting an ADA accommodation view Employment and Accommodations under the Americans with Disabilities Act policy.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this vacancy?
    • Public Job Posting
    • Internal Job Posting
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Website
    • Mailing
    • Listserv
    • Phone Contact
    • Word of Mouth
    • Other
  2. If other, please indicate where you learned about this vacancy

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Cover Letter
  2. Resume/Curriculum Vitae
  3. List of References
  4. Writing Sample
Optional Documents