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Associate Dir, Contract Mgmnt

Clery Act Information

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Department of Public Safety

Office of Admissions

Human Resource Services.

Please see Special Instructions for more details.

• Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including the employment dates and duties for all positions held. • If you do not have the work experience required for this position, you MUST upload your transcripts (if multiple transcripts, please put in one PDF file) to your application for full consideration. Unofficial transcripts are acceptable at the time of application. • Once your complete application is submitted, it will be reviewed to determine if you meet the minimum qualifications for this classification. • Please monitor your e-mail for further information regarding your application status • The Civil Service examination for this classification is based on your application materials. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview. • If applicable, DD214 paperwork MUST be faxed, mailed, or delivered to Human Resources prior to the posting deadline date in order to receive the maximum eligible points on the Civil Service examination: Fax: 815-753-2335 Attn: Civil Service Testing Address: Northern Illinois University Human Resources 1515 W. Lincoln Highway DeKalb, IL 60115 • This classification is considered Security Sensitive. Employment is contingent upon your passing a satisfactory criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Position Details

Posting Detail Information

Position # 00027173
Position Title Procurement Officer Superviser
Working Position Title Associate Dir, Contract Mgmnt
Posting Type Civil Service
FTE 1.00
Representation Non-Union
Primary Function

This position reports to the Director of Procurement Services and Contracts Management, under the leadership of the Vice President, Administration and Finance. The person in this position implements the policies and procedures by which procurements are established and contracts are approved. Established standards of good business practice, sound fiscal management and protection of the University are used as the criterion for approval of contractual arrangements by the University.

Duties and Responsibilities (generally)

• Manage Procurement Officer Specialists toward fulfillment of transition, as mandated by Program Prioritization.
—Management of POS includes integration of Procurement Services with Contract Management;
—management of highly complex procurements and contracts
—Contracts (various vendor-related: including, short form, and annual contracts)-Drafting; Evaluation of mutual benefit to the University and the vendor; Negotiation of all business terms and conditions; and Execution. Contracts include, but are not limited to:
Non-Disclosure Agreements; Purchasing Agreements; Sub-contracts, according to the requirements of the State of Illinois Procurement Code; Consulting Agreements; Licensing Agreements; Master Agreements; review of vendor-proposed terms and conditions; Statements of Work
Distribution Agreements (resellers, agents, joint marketing etc.) Commercial and Public (Federal, State and Local Municipalities) Contracting
• Distribution to University’s Office of General Counsel attorneys, for review and redline of legal terms and conditions; monitoring of timeliness to University’s needs
• Serve as the point of contact for internal stakeholders and vendors on contractual matters. Act as contractual “middleman” between employees and vendors, ensuring timely review and approval and reconciliation of variations.
• On all University-generated templates and vendor-initiated contracts, provide timely redlined recommendations and often negotiate directly with vendor attorneys and/or sales/vendor contracts’ staff until consensus has been reached
• Execution of contracts includes, but is not limited to:
Secure vendor signatures on contracts, then monitor attainment of University signatures Maintain contractual records and documentation such as receipt and control of all contract correspondence; renewal notifications and notification of renewals to requesting departments; vendor contact information sheets, in collaboration with relevant buyers; contractual changes; status reports and other documents as necessary.
With University project managers, resolve project-related vendor performance violations of contractual scopes of work.
• Train project managers and other operational staff on terms and conditions of contracts relevant to their operation, including relevant elements of Scopes of Work.
—Work with Administrative, Operations and Academic departments to plan procurement forecasting;

• At the direction of the Director, Procurement Services and Contracts Management, develop and implement procedures for procurement services, contract management and administration in compliance with the organization’s policy. As appropriate, contribute to or influence those policies.
• Monitor compliance by internal requestors with established procedures. Identify areas of recurrent pressure.
• Work with Risk Management Department / Finance to coordinate contractual insurance requirements.
• Lead Procurement to ensure adherence to broader finance and risk requirements including, but not limited to cost savings, revenue, pricing and discount terms policies, other, then collaborate with Controller’s Office and Accounts Payable in reporting to Finance. Will include understanding / evaluating economic impact of terms and term options, as related to the University’s strategic goals.
• Support all functions within Administration, Operations and Academics to ensure programs and services are offered with appropriate, competitive terms and conditions
• Monitor competitive terms. Monitor stakeholder satisfaction with our terms and conditions and contracting practices. Recommend changes.
• Ensure that contracts are signed and executed, and signed contracts are communicated to all relevant parties to provide contract visibility and awareness, interpretation to support implementation.
• Collaborate with Director, Procurement Services and Contracts Management in on-going contract-related issue management and change management

Minimum Required Qualifications for this position

CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER
1. Any one or any combination of the following, totaling four (4) years (48 months) from the categories below of which two (2) years (24 months) must be actual work experience i:
a. Work experience performing duties comparable to those performed at the Procurement Officer Specialist level of this series or in positions of comparable responsibility. ii
AND
b. Six (6) months college credit for course work in any field
*30 semester hours equals six (6) months
*60 semester hours or Associate’s Degree equals one (1) year (12 months)
*90 semester hours equals two (2) years (24 months)
*120 semester hours or a Bachelor’s Degree equals three (3) years (36 months)
*Master Degree or higher equals four (4) years (48 months)

Demonstrated experience in the full range of contracting; drafting and developing RFP/IFB, contract terms and conditions, negotiations, cost analysis, contract award encompassing the full range of diverse and extremely complex contract types.

Demonstrated ability to interpret and apply contract and procurement regulations at the Federal, State, and/or local level.

Demonstrated competency in procurement and strategic sourcing and vendor management of key suppliers to achieve cost savings.

Demonstrated experience supervising a team of contract and procurement professionals.

Preferred Master’s Degree and one or more of the following certifications: CPPO, CPPB, C.P.M., C.P.M.S.

Education and Experience Preferred

Preferred Master’s Degree and one or more of the following certifications: CPPO, CPPB, C.P.M., C.P.M.S.

Working Hours M-F 8:00am-4:30pm
Hiring rate/range Commensurate with experience and education
Posting Date 09/11/2017
Closing Date 09/25/2017
Priority Review Date
Open Until Filled No
Special Instructions to Applicants

• Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including the employment dates and duties for all positions held.

• If you do not have the work experience required for this position, you MUST upload your transcripts (if multiple transcripts, please put in one PDF file) to your application for full consideration. Unofficial transcripts are acceptable at the time of application.

• Once your complete application is submitted, it will be reviewed to determine if you meet the minimum qualifications for this classification.

• Please monitor your e-mail for further information regarding your application status

• The Civil Service examination for this classification is based on your application materials. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview.

• If applicable, DD214 paperwork MUST be faxed, mailed, or delivered to Human Resources prior to the posting deadline date in order to receive the maximum eligible points on the Civil Service examination:

Fax: 815-753-2335
Attn: Civil Service Testing
Address: Northern Illinois University
Human Resources
1515 W. Lincoln Highway
DeKalb, IL 60115

• This classification is considered Security Sensitive. Employment is contingent upon your passing a satisfactory criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Link to Department Homepage http://www.niu.edu/procurement/
Physical Demands
EEO Statement

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

Is Background Check Required Yes
Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accomodation

To request a reasonable accommodation please contact Human Resource Services at 815.753.6000. For more information about requesting an ADA accommodation view Employment and Accommodations under the Americans with Disabilities Act policy.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume/Curriculum Vitae
Optional Documents
  1. Transcripts (unofficial with official required at hire)