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Procurement Officer Specialist

Clery Act Information

N.I.U. provides information regarding campus security, personal and fire safety, including topics such as: crime prevention, emergency response procedures and crime reporting policies, in addition to crime and fire statistics for the most recent three calendar years. The Annual Security Report containing security and safety information is available at www.safety.niu.edu or by contacting the University Police Department and Public Safety Department at 815-753-9628 to receive a hard copy. The Annual Fire Safety Report is available at www.firesafety.niu.edu or by contacting the Environmental Health and Safety Department at 815-753-0404 to receive a hard copy.

Department of Public Safety

Office of Admissions

Human Resource Services.

Please see Special Instructions for more details.

• Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including the employment dates and duties for all positions held. • If you do not have the work experience required for this position, you MUST upload your transcripts (if multiple transcripts, please put in one PDF file) to your application for full consideration. Unofficial transcripts are acceptable at the time of application. • Once your complete application is submitted, it will be reviewed to determine if you meet the minimum qualifications for this classification. • Please monitor your e-mail for further information regarding your application status. • The Civil Service examination for this classification is based on your application materials. If you meet the minimum required qualifications for this position, you will receive a score calculated from your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview. Once this position has been filled, all names will be removed from the employment register in accordance with SUCSS rule 250.60h10. • If applicable, DD214 paperwork MUST be faxed, mailed, or delivered to Human Resources prior to the posting deadline date in order to receive the maximum eligible points on the Civil Service examination: Fax: 815-753-2335 Attn: Civil Service Testing Address: Northern Illinois University Human Resources 1515 W. Lincoln Highway DeKalb, IL 60115 • This classification is considered Security Sensitive. Employment is contingent upon your passing a satisfactory criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Position Details

Posting Detail Information

Position # 00003276
Position Title Procurement Officer Specialist
Working Position Title Procurement Officer Specialist
Posting Type Civil Service
FTE 1.00
Representation Union
Primary Function

This position is responsible for the procurement and contract management, as assigned by departmental management, of a wide range of goods and services in support of the Information Technology requirements of the University, which require specialized knowledge and experience. Using specifications provided by customers, suppliers, university resource staff, and other sources, requests for proposals, bids, or quotations will be prepared which must be in compliance with all applicable federal, state and university policies, rules, and regulations governing the procurement of goods and services for a state institution of higher education. Senior buyers will successfully negotiate contract business terms to secure the most beneficial results for the university.

Duties and Responsibilities (generally)

This position requires accuracy, attention to detail, tenacity, consistent follow through, and the ability to independently judge time priorities and establish and maintain consistent and accurate responses to university customers, suppliers, the public, and related university departments, regardless of fluctuating and seasonal workload. All senior buyer positions are regarded as generalists, with areas of specialized knowledge and expertise, and will be primarily assigned to purchase in specialized areas with the understanding that their assignment may, at one time or another, involve every type of major procurement function performed by the department.

Senior Buyers must be able to understand and communicate facts, concepts, ideas, and specifications clearly and effectively, both orally and in writing. The ability to read and interpret complex specifications, parts catalogs, and technical literature and instructions is also necessary to effectively function. This position must also consistently follow the procedures of a computerized purchasing module within the university’s financial management system.

Proficiency in the use of desk top computers and business software in a highly computerized working environment is fundamentally necessary to the efficient and effective completion of assigned responsibilities

Knowledge of contracting process and negotiation.

Knowledge of local, state, federal, and university regulations and associated
legislation.

Knowledge of financial and accounting principles and procedures, procurement,
accounts payable and computer systems.

Ability to troubleshoot and modify automated accounting system software, to gather data, compile information, prepare reports, analyze and solve problems.

Minimum Required Qualifications for this position

Any one or any combination of the following, totaling two (2) years (24 months) from the categories below of which one (1) year (12 months) must be actual work experience:
a. Work experience performing duties comparable to those performed at the Procurement Officer level of this series or in positions of comparable responsibility[i].
AND
b. College credit for course work in any field
- 30 semester hours equals six (6) months
- 60 semester hours or Associate’s Degree -90 semester hours equals two (2) years (24 – 120 semester hours or a Bachelor’s Degree equals three (3) years (36 months)
- Master Degree or higher equals four (4) years (48 months)

Demonstrated work experience in sourcing, negotiating, and procuring IS systems, hardware, software and associated services.

Education and Experience Preferred

Bachelor’s Degree
Certified Public Professional Buyer (CPPB) or equivalent
Contract Management responsibilities

Additional Skills and knowledge:
-Knowledge of contracting process and negotiation.
-Knowledge of local, state, federal, and university regulations and associated legislation.
-Knowledge of financial and accounting principles and procedures, procurement,
accounts payable and computer systems.
-Ability to troubleshoot automated accounting system to gather data, compile information, prepare reports, analyze and solve problems.

Working Hours M-F 8-4:30
Hiring rate/range Commensurate with experience and education
Posting Date 08/29/2017
Closing Date 09/26/2017
Priority Review Date
Open Until Filled No
Special Instructions to Applicants

• Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including the employment dates and duties for all positions held.

• If you do not have the work experience required for this position, you MUST upload your transcripts (if multiple transcripts, please put in one PDF file) to your application for full consideration. Unofficial transcripts are acceptable at the time of application.

• Once your complete application is submitted, it will be reviewed to determine if you meet the minimum qualifications for this classification.

• Please monitor your e-mail for further information regarding your application status.

• The Civil Service examination for this classification is based on your application materials. If you meet the minimum required qualifications for this position, you will receive a score calculated from your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview. Once this position has been filled, all names will be removed from the employment register in accordance with SUCSS rule 250.60h10.

• If applicable, DD214 paperwork MUST be faxed, mailed, or delivered to Human Resources prior to the posting deadline date in order to receive the maximum eligible points on the Civil Service examination:

Fax: 815-753-2335
Attn: Civil Service Testing
Address: Northern Illinois University
Human Resources
1515 W. Lincoln Highway
DeKalb, IL 60115

• This classification is considered Security Sensitive. Employment is contingent upon your passing a satisfactory criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Link to Department Homepage http://www.niu.edu/procurement/
Physical Demands

Position is generally sedentary, occasional site visits may be required.

EEO Statement

In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.

Is Background Check Required Yes
Visa Policy

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

ADA Accomodation

To request a reasonable accommodation please contact Human Resource Services at 815.753.6000. For more information about requesting an ADA accommodation view Employment and Accommodations under the Americans with Disabilities Act policy.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume/Curriculum Vitae
  2. Transcripts (unofficial with official required at hire)
Optional Documents